tools for organization

04.17.2018

Tech Stack Tuesdays: Organization Tools

Alternative Text By: Bogdan Zlatkov

Welcome to Tech Stack Tuesdays. A series where we break down great tech that’s helped us and other companies grow and work better.

This month we’re highlighting tools that help with organization. These tools aren’t necessarily must-haves and you certainly can create workarounds to achieve the same results, but once you try these we have a feeling you won’t want to use “workarounds” ever again.

If you’re looking to be a top-performing company, these are the tools that will help make that happen.

Asana

First up we have Asana, the ultimate productivity tool no matter what your role. Asana’s greatest strength is its simplicity, which is perfect because their entire philosophy is to help companies simplify complex tasks.

Our own Senior Product Marketing Manager, Kevin Garcia, swears by this tool and has accomplished an insane amount as a result.

In the last year Kevin has completed 752 tasks with 7 teams across 5 regions.

How does one human achieve so much you might ask?

Here’s a look at how he uses Asana to break down even the simple task of sending out an email to customers:

 

And here is how those tasks translated into the finished email:

 

Asana allows you to break down tasks into to-do lists and then break those to-do’s into even finer to-do lists. While it might seem like writing an email is simple, it actually involves dozens of micro-tasks that are easy to let slip by if you don’t have them written down.

It has been proven that writing down your tasks can relieve stress and increase productivity, which might explain why those who use Asana swear by it.

 

Jira

If you’re looking for something a little bit more robust than Asana, then you might want to consider Jira. Jira is the juggernaut when it comes to organization for most companies in Silicon Valley because of how huge it’s capabilities are. Most engineering teams run on Jira, but it’s also starting to be used by other teams as well.

 

Where Jira really shines is in cross-team collaboration. It is packed with so many features that each team can find a unique way that they want to use it. Since they’re still in the Jira ecosystem though, they can easily share their tasks with other departments within the company if they need to.

Of course, not all tasks are of equal importance. One of users’ favorite features of the platform is the ability to increase or decrease the importance of a task as priorities change. Although Jira might be a bit clunky to use at first, once you’ve gotten the hang of it it’s unlikely you’ll ever want to go without it.

Okta

Lastly, we have something a little bit out of the box. Okta, the single sign-on tool, might not seem like an organization tool at first glance, but if you’re working in IT, Okta might be the greatest thing you’ve ever discovered.

Okta allows users to sign on to the dozens of applications they use (and B2B companies use a lot!) without needing to enter your usernames and passwords dozens of times.

 

That seems like a nice-to-have for the average user.

For an IT professional, however, Okta is indispensable.

Our own Senior IT Admin, Amber Carson-Miller, said that Okta is crucial to help her relatively small IT team of 7 people manage the 500+ employees that the AdRoll Group has.

Which is very understandable since the AdRoll Group currently uses 276 SaaS tools across the organization. Amber says that getting that many people on-boarded with that many tools would be nearly impossible without Okta.

Using the tool, Amber and her team created groups, such as “New Full-time Employee,” that allow them to give new hires all the tools they need with one click and then add other individual tools if needed.

Thinking about how much time is saved across 500+ employees logging on to hundreds of applications on a daily basis is enough of a case to give Okta a try.

 

That’s it for this week’s Tech Stack roundup. If you have any tools that you absolutely love, be sure to send them to us via twitter by tagging @RollWorks.

Alternative Text By: Bogdan Zlatkov

Tags: software, tech stack, tools